Administrative Specialist

(Paid Opportunities) Return to Paid Opportunities

 Compensation: $24 per hour

Brooklyn-based botanic design company, Greenery NYC,  is seeking an Administrative Specialist to join our team on a full-time basis. The Administrative Specialist will support the day-to-day operations of our design studio as well as our online retail offerings made through sister company, Greenery Unlimited. 

The Administrative Specialist position spans both companies, Greenery NYC (botanic design), and Greenery Unlimited (retail). This person will serve as the primary point of contact in the studio and become well-acquainted with the operational needs of the space in order to set the production, sales and horticulture teams up for success. This role also supports our online store by communicating with customers and coordinating various dropshipping channels. 

Responsibilities/Duties

  • Answering the studio phone
  • Entering data for purchase orders and inventory transfers
  • Receive and organize incoming inventory
  • Facilitate inventory transfers from warehouse to studio
  • Tracking and recording expenses
  • Maintaining office supplies and alerting management when supplies are low
  • Work with various vendors for tech support to organize and maintain all technology needs: internet, phone services, software accounts
  • Obtaining and providing Certificates of Insurance when necessary
  • Maintain the overall studio organization; confirming trash/recycling is taken out on schedule
  • Monitoring Greenery Unlimited inbox; forwarding emails to appropriate channels
  • Managing online order details using Shopify; allocation accuracy, updates, cancellations, refunds
  • Tracking inventory using Shopify 
  • Updating drop shipping platforms weekly; includes updating inventory and replying to customer messages 
  • Monitoring Amazon seller account; confirming punctual order shipments, updating inventory
  • Tracking sales made through Fulfilled by Amazon
  • Coordinating with warehouse team weekly to fulfill orders
  • Replenishing inventory for Fulfilled by Amazon when necessary
  • Drafting Amazon posts and email campaigns

Qualifications/Requirements

  • Proactive, hard-working, and punctual
  • Highly organized and detail-oriented with the ability to multitask 
  • Organized with good time management skills
  • Ability to lift 50 lbs if needed
  • Excellent communication and customer service skills
  • Willingness and ability to learn
  • Is comfortable taking direction and asking questions
  • Enjoys a fast-paced, multitasking environment
  • Has excellent time management skills
  • Is proactive and anticipates team needs
  • Has the ability to prioritize and change/shift focus with ease

Additional Information

Greenery NYC is an Equal Opportunity Employer

Contact Information

Greenery NYC
Email: info@greenerynyc.com