Bookkeeper (Full-Time)

(Paid Opportunities) Return to Paid Opportunities

Start Date: ASAP  Compensation: $25-$35/hour

Bookkeeper (Full-Time)

East Coast Nurseries Inc. (ECN) Location: 301 Reeves Ave, Riverhead, NY 11901 Reports To: Controller

About East Coast Nurseries Inc. (ECN)
East Coast Nurseries Inc. (ECN) is a nursery and horticultural business providing high-quality plants, landscaping materials, and related products and services. We pride ourselves on dependable service, strong vendor and customer relationships, and well-run operations that support our team and our customers.

Position Overview
ECN is seeking a detail-oriented full-time Bookkeeper to support day-to-day accounting operations and keep financial records accurate and up to date. This role reports to the Controller and works in Accounting Seed on the Salesforce platform. The ideal candidate is organized, dependable, and comfortable managing routine bookkeeping functions with accuracy and follow-through.

Responsibilities/Duties

Record and maintain accurate financial transactions and general ledger coding in Accounting Seed (Salesforce)

  • Manage Accounts Payable (A/P): enter vendor invoices, match to supporting documentation, coordinate approvals, and prepare payments (check/ACH)
  • Manage Accounts Receivable (A/R): create and send customer invoices, apply payments, resolve discrepancies, and assist with past-due follow-up
  • Complete bank and credit card reconciliations and investigate variances
  • Maintain accurate customer/vendor records, request W-9s, and assist with 1099 tracking as needed
  • Support month-end activities, including reconciliations and reporting for the Controller
  • Maintain organized filing and documentation (digital and paper)
  • Assist with payroll-related reporting/recordkeeping as applicable
  • Provide general administrative/accounting support as needed
  • Assist with records management of sister company, East Coast Equipment Corp, which owns tractor/trailers and provides delivery services for ECN
  • Maintain registration for trucks and related state filings
  • Bill ECN for driver services rendered
  • Record and maintain accurate financial transactions and general ledger coding in Quickbooks
  • Complete bank and credit card reconciliations and investigate variances
  • Maintain accurate customer/vendor records, request W-9s, and assist with 1099 tracking as needed
  • Support month-end activities, including reconciliations and reporting for the Controller
  • Maintain organized filing and documentation (digital and paper)
  • Assist with payroll-related reporting/recordkeeping

Qualifications/Requirements

  • 2+ years of bookkeeping experience (small business experience preferred)
  • Solid understanding of A/P, A/R, reconciliations, and general ledger processes
  • Experience with accounting software; Accounting Seed, Quickbooks and/or Salesforce experience strongly preferred (or proven ability to learn quickly)
  • Proficiency with Microsoft Excel and basic financial reporting
  • Excellent attention to detail, confidentiality, and time management
  • Strong organizational and technical skills to help move office toward digital vs paper record management
  • Ability to work independently and meet deadlines in a fast-paced environment

Contact Information

East Coast Nurseries
Contact Name: Melissa Olthoff
Email: molthoff@eastcoastnurseries.com