Grounds Manager

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The Grounds Manager will be responsible for the maintenance and restoration of the physical grounds of a 50+ acre garden-style apartment complex located in the more urban end of Westchester County, NY. The grounds consist of streetscapes, green courtyards under renovation for passive recreation, rain gardens, a brook, a lake, a lake edge under renovation, and large lawn areas.

There are many mature trees and a planting program is under way to create a succession planting. Additionally, the grounds encompass hardscape areas like
playgrounds, sidewalks, bridges, benches, pet stations, trash corrals and a storm drainage system and dam. The Grounds Manager will direct all personnel under their supervision and report directly to the General Manager; work closely with the Horticulture Supervisor; coordinate with Landscape Designer and Landscape Consultant (and with drainage engineers); and ensure that the property is maintained at all times in good physical condition. The complex was built and planted in the middle of the 20th century, with pleasant two story apartment buildings, views and ample green space. Efforts are now under way to deal with 21st century issues of climate change and sustainability. Applicants with background and/or particular interest in these areas are welcomed.

Responsibilities/Duties

Supervisory Responsibilities

  • The Grounds Manager, through direct supervision of the Landscape and Utility Department oversees all grounds staff (between 5-8 union staff members including the Horticulture Supervisor) employed at the property.
  • Train and be responsible for work performed by all grounds staff members under his/her direction.
  • Positively motivate on-site personnel, ensuring quality performance and retention of staff
  • Adhere to all company personnel directives and procedures

Administrative

  • Promote positive resident relations as well as positive employee relations.
  • Manage seasonal preparation processes
  • Work with Inventory Manager to purchase necessary supplies and tools in accordance with company policy.
  • Continually inspect all aspects of the grounds (including but not limited to the drainage system, culverts, dam, playgrounds, sidewalks, garbage corrals, plantings, lawns, etc).
  • Ensure that residents are provided with a clean and well-maintained community.
  • Work within the established budget and notify the General Manager of any possible variations.
  • Budget planning and tracking improvement projects over the course of the year
  • Complete Weekly Grounds Report
  • Meet Federal, State, and local government standards.
  • Compliance with local noise laws

Maintenance

  • Ensure proper protocol is followed at all times and ensure our quality standards are achieved.
  • Oversee snow removal process, including snow and ice removal from paths, sidewalks, parking lots, etc.
  • Oversee Waste Management Process (i.e., garbage collection, recycling, bulk furniture removal, construction debris, Dumpster and Compactor as well as maintain the Compost Area in coordination with the Horticulture Supervisor)
  • Ensure emergency weather events are handled safely and efficiently
  • Oversee, provide guidance, and work closely with the Horticulture Supervisor to:
  • Manage Turf with mowing and trimming
  • Maintain Beds with edging, weeding, and applying mulch
  • Maintain Shrubs and Small Trees based on pruning plan
  • Work with Landscape Designer to create new plantings throughout property: planting shrubs small trees, perennial and annual flowers.
  • Work with Arborist and Landscape Designer to create new succession tree plantings.
  • Monitor trees and report any safety concerns immediately to General Manager
  • Manage water needs of new trees/shrubs/turf grass, seasonal annuals, existing plants during times of drought and irrigation system at Shoreview Lawn.
  • General Maintenance of the property that includes blowing, sweeping, and raking.
  • Manage fall leaf clean up including mulch mowing.
  • Manage lake care and invasive plants.
  • Oversee grounds related Vendors ensuring compliance with contracts and quality standards
  • Manage Tree Contractor(s) for tree maintenance work and storm clean up.
  • Coordination with the City of Yonkers for tree pruning and removals
  • Inspect and Maintain Playgrounds to the highest safety standards and report any issues immediately to the Manager
  • Keep paths, sidewalks, and parking lots clean and free of debris
  • Maintain the Brook, Lake, Dam and Drains to be free from debris
  • Respond to flooding issues to maintain safety of the property and avoid damage to property
  • Report any safety issues immediately to the General Manager

Vehicles and Equipment

  • Ensure that all Trucks are inspected Daily before and after use
  • Ensure that all vehicles and equipment are operated in a safe and responsible manner at all times
  • Perform basic maintenance of landscape equipment
  • Manage equipment inventory, equipment servicing, and repairs
  • Maintenance of tools used for landscape work (i.e., sheers, pruners, hand saw, etc)
  • Keep garages clean and free of debris and obstacles, or safety hazards
  • Maintain Driver’s License in good standing

Reporting Responsibilities

  • This position reports directly to the General Manager.
  • Assist the General Manager in reporting for the Grounds department
  • Works in close coordination with Landscape Designer and Consultant

Qualifications/Requirements

  • Five years’ experience in Grounds and/or Maintenance management.
  • 2-year Degree in Horticulture or equivalent
  • Excellent communication skills.
  • Ability to use computer, office software, and communicate by email.
  • Bilingual in English and Spanish is preferred.
  • Ability to lift up to 50 pounds
  • NYS DEC License Category 3A
  • Driver’s License in good standing

Additional Information

Contact Information

The Woodner Company
Contact Name: Theresa Pena
Email: tpena@woodner.com