Horticultural Coordinator

(Paid Opportunities) Return to Paid Opportunities

Start Date: After July 1, 2022  Compensation: $21K- 23K based on candidate’s experience.

Founded in 1965, Wave Hill is a 28-acre public garden and cultural center overlooking the Hudson River and Palisades, in the Riverdale section of the Bronx.  Its mission is to celebrate the artistry and legacy of its garden and landscapes, preserve its magnificent views, and explore human connections to the natural world through programs in horticulture, education, and the arts. For more information about Wave Hill, please visit www.wavehill.org. 

Reporting to the Director of Horticulture, the Horticultural Coordinator supports the Horticulture staff to ensure maintenance of the collection, facilitate acquisitions, and document Wave Hill’s plant collection.  In addition, this position coordinates communication between staff, Friends of Horticulture (FOH) Committee members, funders, and others involved in planting, interpreting, and supporting the gardens at Wave Hill.  

his is a part-time 3-day/21 hours a week position with excellent benefits.  


  • Perform all administrative functions to support the Director and Associate Director, such as filing, scanning documents, data entry, using Altru to schedule meetings, administration of plant purchases, supplies, and uniforms for Horticulture Department.
  • Budget-related responsibilities include, but are not limited to, completing invoices, processing check requests, updating budget sheets
  • Generate all written correspondence for the Department of Horticulture as required.
  • Deliver promotional text and image content to marketing department; provide content for the lecture series, document discussion on lecture topics and follow up as required; keep records of past lectures.
  • Working closely with the Director and Associate Director of Horticulture, Philanthropy team, and FOH Committee to provide support for the Gardeners’ Party including outreach to speakers and play a key role in overseeing the party’s auction. Responsibilities for the auction include securing and tracking auction items, drafting descriptions, coordinating images and photos, and overseeing delivery both to Wave Hill and to the auction winners. Support the Philanthropy team with data entry, tracking, and generating thank you letters as needed.
  • Assist with recruitment and orientation for new FOH members in coordination with and support of the Chair of FOH and Director of Horticulture.
  • Liaison with FOH.
  • Schedule and coordinate all FOH committee meetings which include taking and distributing meeting minutes; sending notice of meetings and taking RSVPs; arranging for refreshments and parking reservations/courtesy carts if required.
  • Work with the Senior Horticultural Interpreter to generate plant label with a laser engraver.
  • Support and develop resources for the John Nally Internship.
  • Support plant records and associated database with updates working with the Senior Horticultural Interpreter, for new acquisitions and changes made in the garden.
  • Assist with horticultural grant proposals, estimated quotes, writing and reporting. Support the Department of Philanthropy and Engagement in the research of potential grants and donors.
  • Liaison with outside gardening community.
  • Assist Horticulture Department as needed and/or other related duties.


  • Lifting up to 30 lbs.

Additional Information

To Apply: Send cover letter, resume, and writing samples to careers@wavehill.org with “Horticultural Coordinator” in the subject line. Applications will be reviewed on a rolling basis until the position is filled and only those receiving an interview will be contacted. NO CALLS PLEASE. 

Contact Information

Contact Name: Nancy Mercado
Email: careers@wavehill.org
Website: Apply Online