Institutional Giving Coordinator

(Paid Opportunities) Return to Paid Opportunities

Start Date: 8/1/2023  Compensation: $46,000 – 52,000

The Garden seeks an Institutional Giving Coordinator to help grow institutional support from foundation, government (city, state, and federal), and corporate funders. The Institutional Giving Coordinator will work as a member of the Development Department to meet—and strive to exceed—annual fundraising goals by securing institutional support for education, horticulture, environmental, and cultural programs as well as technological, planning, and capital initiatives. The Coordinator will report to the Director of Development and will work closely with the Assistant Director of Development, Executive Director, Deputy Director, Director of Programs, and other key staff members. The Coordinator will be a gifted writer with the ability to synthesize complex institutional goals into compelling narratives for current and prospective funders and will be at ease interacting with institutional donors. In a role that also requires coordination and communication with nearly all QBG departments, the successful candidate will also exhibit a passion for the Garden’s multifaceted mission—especially our cultural programming, sustainability and environmental initiatives, and educational and youth development work—a collegial spirit, and strong time management skills.


  • Under the guidance of the Director of Development, writing project-specific and general support letters of inquiry, proposals, and full applications primarily to prospective institutional funders, and packaging and tracking such requests
  • Working with Director of Development and Director of Finance & Administration to prepare budgets for assigned proposals and applications
  • Assisting with stewarding relationships with institutional donors, including sending thank you letters, invitations to events, project updates, and other relevant items; cultivating prospective donors through written and verbal communications; and scheduling meetings with current and prospective funders
  • Assisting with the institutional giving grants and reporting calendar
  • Conducting prospect research for new foundation, government, and corporate funders
  • Working with Development colleagues to ensure that information from institutional donors, including contact information, remains updated in DonorPerfect and in contact lists
  • Providing support to Director of Development’s efforts to seek corporate sponsorships and deliver sponsorship benefits
  • Coordinating internally to ensure that financial and programmatic information relating to assigned grants and reports is accurate and reflective of the donor’s requirements
  • Assisting with preparation of materials, including Board Reports, corporate sponsorship decks, Annual Reports, and other QBG collateral.


  • Bachelor’s degree
  • Excellent writing, communication, creative thinking, and organizational skills
  • At least two years of relevant development experience, preferably in non-profit institutional giving, grant writing, or corporate giving; experience with federal grant writing a plus
  • Familiarity with New York City foundation and corporate funders, or with New York City funding processes a plus
  • Strong time management skills; ability to juggle multiple deadlines at once
  • Awareness of, or interest in learning about, cultural landscape in New York City and public gardens
  • Ease with technology; proficiency with Microsoft Office Suite a plus
  • Ability to work occasional evenings and weekends for special events

Additional Information

This is a full-time, non-exempt position with weekly on-site work, and some flexibility to work remotely. Benefits offered include excellent medical, vision, dental and life insurance, generous PTO, paid holidays, employee discounts, access to the Museums Council pass, which grants free admission to various museums and cultural institutions, pension and other retirement savings plans. Schedule is generally Monday through Friday, with occasional weekend work.

For consideration, please submit your resume, cover letter, and any relevant documents via our Career Center. If you encounter difficulties with uploading documents to the portal, please send via email.

Health & Safety: proof of full Covid-19 vaccination required for employment.

Queens Botanical Garden is an Equal Opportunity Employer (EOE). The Garden does not discriminate in its employment practices due to an applicant’s race, ethnicity, religion, color, national origin, age, disability (physical or mental), sex, sexual orientation, gender identity, parental status, marital status, political affiliation, gender expression, mental illness, socioeconomic status or background, neuro(a)typicality, physical appearance, predisposing genetic characteristic, immigration status, or any other legally protected status. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. If you need a reasonable accommodation for any part of the application process, please contact Human Resources via email, phone 718-886-3800 x 203.

Contact Information

Queens Botanical Garden
Contact Name: Human Resources
Phone: 7188863800
Website: Apply Online